A delivery challan, also known as a dispatch challan or delivery slip, is a document used in business transactions to track the movement of goods from one location to another. It berfungsi (functions) as a record of the items being delivered, but it’s not necessarily a sales invoice.
Here’s a breakdown of key points about delivery challans:
- Purpose: Tracks goods during transport, even if there’s no sale involved.
- Issued by: The seller or supplier of the goods.
- Sent with: The delivered goods.
- Information included: Typically includes details like:
- Date and challan number
- Names, addresses, and GSTIN (if applicable) of sender and receiver
- HSN code (harmonized system nomenclature) for the goods
- Description of the goods, quantity, and rate
- Taxable amount (if applicable)
- GST rate (if applicable)
- Place of supply (for interstate transport)
- Signature of authorized person at the seller’s company
- Difference from invoice: A delivery challan doesn’t necessarily indicate a sale has taken place, whereas an invoice does.
Here are some common scenarios where a delivery challan might be used:
- Transferring goods between a company’s branches or warehouses
- Sending goods on approval basis (where the recipient decides to buy later)
- Delivering goods for further processing or work (e.g., job work)
- Transporting goods in parts or unassembled form
Here is a delivery challan format in Excel that you can customize for your use:
Delivery Challan
Company Information:
- Company Name: [Your Company Name]
- Address: [Your Company Address]
- Contact Information: [Your Company Phone Number, Email Address]
Delivery Challan Information:
- Delivery Challan Number: [Unique number for this delivery challan]
- Date: [Date of delivery]
- Customer Name: [Customer Name]
- Customer Address: [Customer Address]
- Order Number: [Order number associated with this delivery]
Items:
| Item Description | Quantity | Unit Price | Total Amount |
|---|---|---|---|
| [Item 1 description] | [Quantity of item 1] | [Unit price of item 1] | [Total amount for item 1 (quantity x unit price)] |
| [Item 2 description] | [Quantity of item 2] | [Unit price of item 2] | [Total amount for item 2 (quantity x unit price)] |
| … | … | … | … |
| Total: | [Sum of total amounts for all items] |
Additional Information:
- Driver Name: [Driver’s name]
- Driver Signature: _______________________________
- Customer Signature: _______________________________ (Signature to acknowledge receipt of goods)
Notes:
- You can add additional columns to the table as needed, such as item code, serial number, or batch number.
- You can also add a section for special instructions or delivery notes.
- Be sure to save the Excel file in a format that can be easily shared with your customers.
